How about a quick intro to HelloCast?
HelloCast came to be because I personally wanted a dedicated system that would make life much easier for running my podcast.
I had moved from Google Sheets, to Trello, to Airtable over the course of two years. Because they’re basically blank slates, where you have to create your entire productivity system, this led to constant tweaking. Eventually, running my podcast became a stressor.
These are the four main elements I had to keep organized and on top of:
1. Managing my podcast episodes
I wanted to be able to see a bird’s-eye view of all my episodes in list and calendar views. I also wanted to be able to drill down and go over all the specifics of individual episodes. What the episode was about, my show notes, links I needed to reference for the show, everything.
2. Managing my podcast guests
I wanted to be able to look at all the people I had in mind to invite onto my podcast, and filter that by ‘status.’ I also wanted to keep all their contact details in the same place, no second app — no separate contact manager or Google Contacts to navigate over to.
3. Managing all my podcast files
I wanted to keep everything off my hard drive, if at all possible. Podcasts can quickly chew up a hard drive with the size of audio files. Basically I wanted my episode docs (audio files, scripts, etc.), my guest docs (headshots, PDFs they’d send me of their bios, etc.), and my sponsor docs, all organized in a place that wouldn’t be stressful from a storage standpoint.
4. Managing my podcast sponsors
Lastly, I wanted to be able to see what sponsors were locked in, with all their sponsorship details, also in the context of the episodes that they were ‘attached’ to. When I say ‘sponsorship details,’ I mean what they were paying for their sponsorship, my contract with them, and an outline of what I needed to say in their ad.
I felt like having one place to manage all of this was impossible. The idea of a single app that does all of this, that’s podcaster-friendly? But I partnered with the incredible Phil Baylog, formed HelloCast LLC, and we made it happen.
HelloCast: Managing Everything in One Podcast App
Well, that’s what we’ve built in HelloCast. Whereas podcast hosting companies like Libsyn, Podbean, Simplecast, Podiant, Blubbry, and others give you fields that seem very similar to HelloCast, they’re built with the last mile in mind: publishing your episode.
Podcasters don’t quit because they can’t publish. They quit because the time off the mic is stressful and/or tedious and/or not rewarding. Relieving this stress so you can focus on content is the purpose of HelloCast. Here’s what you can accomplish with our app:
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1. Plan Your Future Episodes
With HelloCast, you can get ahead of schedule with planning your podcast episodes.
If you run a podcast with a cohost, you can get your thoughts down on topics you want to discuss on future episodes and clarify all the points you want to make.
If you run a true crime podcast you can plot the episode’s script and story arc, while also compiling all of your show research and references.
If you run an interview podcast, you can map out the standard questions you like to ask guests and outline your segments.
You can view your entire list of episodes — published, in-production, upcoming. You can filter that list by status, by tag (see more on tagging in #2 below). You can find the most important episodes by starring them (no matter what criteria you use to identify an ‘important’ episode).
You can customize the statuses of episodes to enable all this filtering.
When viewing or editing individual episodes, there are dedicated fields for your title, notes, research, guests that are included in the episode, and you can upload any or all files that are important for that episode.
2. Stay on Top of Your Guests
With HelloCast, you can manage all details related to every single one of your guests. It’s a full contact manager for podcast guests.
Add your guests’ email addresses, website URLs, Skype usernames, Twitter handles, Instagram, Facebook accounts/pages/groups, phone numbers, headshots, bios, and the companies they represent.
You can also add tags to your guests to indicate anything related to those guests. Where they’re from, the industries they represent, their interests, their genders, their attributes, any reason you may want to segment or organize them. You can then filter/search for guests by these tags.
3. Manage All of Your Documents
With HelloCast, you can upload just about all of your documents attached to episodes, guests, or sponsors.
The only limitation? 100 megabytes per file. Keep a backup copy of your audio file(s), without using up your hard drive. Upload guests’ photos, episode artwork, sponsor logos, PDFs, JPGs, PNGs, DOCs, XLSs, you name it.
This is a subtle feature with huge benefits.
4. Track Your Sponsors
With HelloCast, you can keep tabs on all of the most pertinent details of your podcast: the company, your contact person, and your sponsorship terms.
A ‘sponsorship’ is different from a ‘sponsor.’ And you can keep all the info you’d imagine would make sense regarding a sponsor in HelloCast. And you can attach your sponsors to specific episodes so you can see them when reviewing episode details.
HelloCast is Your Answer
‘Podfade’ is the term used for a podcast fading into oblivion, quietly, sadly. We don’t want this to happen with your podcast. We want you to stay motivated and energized to produce your podcast as often as you normally produce episodes.
While there are many more incredible features we could and will add to HelloCast in the weeks, months, and years to come, as it stands today it’s a one-of-a-kind. One app to manage each aspect of your podcast. We’ve even added a unique Learning Resources section to help you with each of the various aspects of your podcast, including interviewing skills, podcast strategy, landing guests, monetizing your podcast, and more.
Come join us! With plans that are suited for solo/indie podcasters, those expanding to a second podcast or who work a cohost, to entire podcast networks, we’ve got systems to help each of the groups of podcasters bursting onto the scene.